Federal and state laws safeguard student records from unauthorized inspection or
use and provide parents and "eligible" students certain rights:
What is an "eligible" student?
A student who is 18 or older OR who is attending an institution of postsecondary
What information will the District routinely release?
General information about Alvin ISD students is considered "directory information"
and will be released to anyone who follows procedures for requesting it. That
- A student's name, address, telephone number, and date and place of birth.
- The student's photograph, participation in officially recognized activities
and sports, and weight and height of members of athletic teams.
- The student's dates of attendance, grade level, enrollment status, honors
and awards received in school, and most recent school attended previously.
- The student's e-mail address.
What about military recruiters and colleges?
In addition to release of student information required under FERPA, to be in
compliance with the No Child Left Behind Act of 2001, the District will release to
military recruiters and institutions of higher education, upon request, the name,
address, and phone number of secondary students enrolled in the District.
Can I restrict this information?
Yes. A parent or eligible student may prevent the release of any or all directory
information regarding a student. This objection must be made in writing to the
principal within ten school days after the parent or student has been provided this
What about information about grades, test results, disciplinary records, etc?
Virtually all information pertaining to student performance is considered a
confidential educational record and may be released to:
- The parents-whether married, separated, or divorced-who will generally have
access to the records. A parent whose rights have been legally terminated
will be denied access to the records if the school is given a copy of the
court order terminating these rights. Federal law requires that, as soon
as the student becomes eligible, control of the records goes to the
student. However, the parents may access the records if the student is a
dependent for tax purposes.
- District staff members who have what federal law defines as a "legitimate
educational interest" in a student's records. Such persons would include
school officials (such as Board members, the Superintendent, principals),
school staff members (such as teachers, counselors, diagnosticians), or an
agent of the District (such as a medical consultant).
- Various governmental agencies or in response to a subpoena or court order.
- A school to which a student transfers or in which he or she subsequently
- Release to any other person or agency-such as a prospective employer or for a
scholarship application-will occur only with parental or student permission as
Where do I go to review the records?
The principal is custodian of all records for currently enrolled students at the
assigned school and for students who have withdrawn or graduated.
Records may be reviewed during regular school hours. If circumstances effectively
prevent a parent or eligible student from inspecting the records, the District
shall either provide a copy of the requested records, or make other arrangements
for the parent or student to review the requested records. The records custodian
or designee will respond to reasonable requests for explanation and interpretation
of the records.
The addresses of the principals' offices are:
The parent's or eligible student's right of access to, and copies of, student
records does not extend to all records. Materials that are not considered
educational records-such as teachers' personal notes on a student that are shared
only with a substitute teacher and records on former students after they are no
longer students in the District-do not have to be made available to the parents or
What can I do if I think a record is inaccurate?
A parent (or the student if he or she is 18 or older or is attending an institution
of postsecondary education) may review and inspect the student's records and
request a correction if the records are considered inaccurate or otherwise in
violation of the student's privacy rights. If the District refuses the request to
amend the records, the requestor has the right to request a hearing. If the
records are not amended as a result of the hearing, the requestor has 30 school
days to exercise the right to place a statement commenting on the information in
the student's record. Although improperly recorded grades may be challenged,
contesting a student's grade in a course is handled through the general complaint
process defined by policy FNG.
What is the cost of copying records?
Copies of student records are available at a cost of ten cents per page, payable in
advance. If the student qualifies for free or reduced-price lunches and the
parents are unable to view the records during regular school hours, upon written
request of the parent, one copy of the record will be provided at no charge.
Parents or eligible students have the right to file a complaint with the U.S.
Department of Education if they believe the District is not in compliance with the
law regarding student records. The District's complete policy regarding student
records is available from the principal's or Superintendent's office.