Sole Source/Single Supplier:

Vendors desiring to do business with any school district or government entity should be approved under a bid proposal process or an approved vendors list.  Anyone who might qualify for Sole Source/Single Supplier status is encouraged to apply.  As a qualified Sole Source/Single Supplier, purchases do not go against a bid limit in a said category. 

Purchases from vendors that are not on an approved bid proposal or vendors list, and do not qualify for Sole Source/Single Supplier status, will go against the bidding limits of said category as set up by the State Purchasing Laws. 

For example, if a particular publisher/vendor is not on any of Alvin ISD or state approved vendors lists, and they do not qualify for Sole Source/Single Supplier status, purchases from this vendor will be charged against the Library Category‘s $10,000.00 bid limit.

Alvin ISD recognizes Sole Source/Single Supplier status as valid for the school year term as defined from July 1^st to June 30th.

The Purchasing Department has established a packet for a vendor to qualify for Sole Source/Single Supplier status with Alvin ISD. 

Complete the Sole Source Affidavit

ALL Sole Source requests must include a completed current W-9 form with submission to Purchasing for approval.

Vendors may fax their requests for approval to the Purchasing Department at (281)585-4567.  Other options for submission include sending it electronically or sending it by mail.  Vendors should be approved within 24 hours if their paper work is submitted appropriately.